ProCollect is now depositing the Collections Payment into your property’s bank account instead of issuing a check. Please follow the steps below on How to Post a Third Payment to the Resident’s Ledger.
ProCollect Monthly Statement
- Go to https://procollect.com/
- Click on the “Client Login” button.
- Enter your credentials and click on the “OK” button.
- Click on the “Monthly Statement” button.
- Monthly Statement Screen
- Click on the dropdown box and select your property name.
- In the “Statement Month” section – the most current statement will be defaulted.
- If you need a prior month’s statement, click on the dropdown box and select the appropriate month.
- Click on the “Create Report” button.
- The report will load, click on the pdf document “Monthly Statement PDF”.
- Download and/or Print the Document to record the payment(s) in ResMan.
Post ProCollect Payment in ResMan
- Go to https://s2capital.myresman.com and Sign into ResMan.
Post the Payment to the Resident Collection Ledger:
- Go to the specific Residents account and then click on the Collection Red dollar amount to open up the next page to process the 3rd party payment.
- Collections Ledger – Scroll to the bottom of the screen and click on “Post 3rd Party Payment
- Complete the Post 3rd Payment Screen - Payments Section.
Date | Enter the date the payment was scanned |
Category | Payment |
Description | ProCollect Payment |
Payment Method | Check |
Reference | Check Number |
Payment Amount | Enter the Amount from the ProCollect Statement – Column labeled “Client Fee After Tax” for the specific resident you are working on. |
- Complete the Post 3rd Payment Screen - Collection Agency fee.
- The Collection Agency Fee is the amount listed for the resident on the Monthly Statement from ProCollect.
- Complete the Post 3rd Payment Screen - Collection Agency fee.
Category | 3rd Party Collection Fees |
Description | ProCollect Agency Fee |
Fee Amount = "Agency Fee" plus "Sales Tax" | Enter Amount |
You have now successfully Posted a Collections Payment. Now we need to close the bank deposit we just created.
Close Bank Deposit
- Click on Accounting, then Transactions
- Then click on “Create Deposit Batch.”
- This link can be added to your Quick Links for easier access.
- Create Bank Deposit Screen
Bank Account | Select your Account number (typically Operating) |
Description | “Use batch number” should be check marked |
Amount | Enter the total amount from Monthly Statement "Client Fee After Tax column." |
- Scroll down to your Name and click on the radio box for the Payments that we are depositing.
- Scroll to the bottom of the page.
- Click on the Documents tile.
- Click on the “Add” button and upload the ProCollect Monthly Statement.
- Now, click on Create Deposit Batch, to close the batch.
- Confirm Deposit Batch pop-up.
- Click on the “Yes” button
- Click on Print Batch Detail to download the batch.
- Save the Batch to the computer.
- E-mail the batch to your Accountant to let them know you have deposited the ProCollect funds.
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